Admissions Policy

September 2019

Year 7 (11+)

Admission to Year 7 is determined by a pupil’s position within the selection procedure organised by the Consortium of Selective Schools in Essex (CSSE). This position is decided on the basis of the pupil’s standardized score in the selection tests. The selection procedure is open equally to pupils in Essex and those who live outside the county. Testing now takes place before application, and applicants to CRGS must register with the CSSE to take the selection tests by the official registration deadline. The selection tests will be held in September in the year prior to admission. Applications must be submitted to the pupil’s home LA by the published deadline of 31st October in the year prior to admission. In the case of oversubscription places will be offered to the 128 boys scoring highest in the selection tests who have named CRGS as a preferred school and who qualify to be offered a place at the school under the coordinated admissions arrangements. If there are applicants with an equal ranking competing for the last available place, preference will be given to:

  • a ‘looked after’ or previously looked after child (see note below)
  • the applicant living closest to the school by straight line distance as defined by the LA and set out in the Secondary Education in Essex Booklet. This booklet also details how late applications will be handled.

The published admission number for Year 7 is 128. Application to CRGS is open to boys registered in Year 6 and under twelve years of age on the following 31st August, immediately prior to admission in September. The school does not normally admit overage applicants.

The school will hold a waiting list for the Autumn Term following the September entry.

Years 8 to 10

Occasionally vacancies occur in other years, for example due to family relocation. Applications should reach the school by 1st February in the academic year prior to admission. Where vacancies occur, a recent report is sought on all pupils who have applied for a place. Those who apply are tested in the school on a set date in the Spring or Summer term. The tests seek to establish whether the applicant can sustain the pace of the school's classroom education and has sufficient knowledge and understanding to undertake the relevant year group's existing programmes of study. The tests are in English, Mathematics and Science.

Places will be allocated on the basis of performance in the tests. The school reserves the right not to fill a place if the candidates are not judged to be of the required academic standard. If a number of applicants are tested at the same time for a single place and the results show that it is not possible to discriminate between them, preference is given to a ‘looked after’ or previously looked after child. If this does not resolve the matter, preference is given to the applicant living closest to the school, by straight line distance as defined by the LA.

Mid-year Applications

For mid-year applications, a mid-year application form, available from Essex County Council, needs to be completed and returned directly to the school. A copy of the application form is available from the school, or can be requested from School Planning and Admissions, at Essex County Council (Tel: 0345 603 2200). Full details of the mid-year application process are provided on

Sixth Form

In addition to those who progress from the Colchester Royal Grammar School Year 11 cohort, a number of external students are admitted into Year 12 each year. A number of additional places are reserved for boarders each year. The school admits a limited number of girls as students into the Sixth Form.

Offers of places are made subject to satisfactory performance at GCSE or equivalent examination. The minimum grade requirement for entry into the Sixth Form is five grade 7s; grade 7 (or above) is required in the subjects to be studied at A level. For unreformed GCSEs (graded A* to G) grade A (or above) will be treated as equivalent to a grade 7. A reformed grade 5 or above must be achieved in GCSE (or GCSE equivalent, as defined by the DfE) English Language and GCSE Mathematics, regardless of whether or not these subjects are being followed at A level.

Priority will be given to existing CRGS pupils transferring from Year 11 who meet the admissions criteria stated above.

External students must complete and submit the school’s official application form by 1st December, which can be found on the school’s website. Predicted GCSE grades will be requested from the applicants’ schools. Where predicted grades are not provided by the school, performance in trial examinations will be considered instead of the predicted grades, and the professional judgement of the CRGS staff will be used to make an assessment of the data provided. Applicants who are predicted high grades at GCSE or in equivalent single subject examinations will be invited to the school to discuss their subject choices, although this meeting will not form part of the selection process. Where some GCSE grades have already been achieved, the actual grades will be taken into account.

Students from overseas who do not follow the National Curriculum are admitted on the basis of their academic performance in their current school and, where appropriate, their performance in the school’s entrance tests. The professional judgement of the CRGS staff will be used to compare this information with the information provided on other applicants. Students from overseas, who do not follow the National Curriculum and who do not have reformed GCSEs (or GCSE equivalent, as defined by the DfE) in English Language and Mathematics, will be expected to study towards and pass these qualifications before the end of their A level courses, unless taking a higher level equivalent at A level.

Conditional places will then be offered to those students with the highest average points score, based on predicted grades, in their best 8 GCSEs or equivalents, including English and Mathematics. If students have an equal average points score, the number of grade 9s (or A* grades for unreformed GCSEs), predicted or achieved will be used to differentiate between candidates if necessary. Grades from unreformed GCSEs will be treated as follows:

A* ≡ 8.5 points, A ≡ 7 points, B ≡ 5.5 points, C ≡ 4 points. Grades below a C are not considered. AS grade B or above ≡ 8.5 points.

Taking into account choices for A level study, applications will be declined or placed on a waiting list where the school considers the size of teaching sets to be detrimental to the education of the group and where it is not financially or educationally desirable for the Governors to alter the balance of the school’s staffing or to appoint additional staff.

In cases of oversubscription, and if further discrimination is necessary, first preference will be given to looked-after or previously looked-after children (see note below) who meet the grade requirements. Following this, preference will be given to applicants living closest to the school by straight line as defined by the LA.

Decisions will be made and communicated to applicants by the end of February Half Term. Applications received after 1st December will be considered after the first tranche of offers have been made. Any vacancies arising in the Summer Term will be filled in August on the basis of the actual GCSE results achieved, following the same criteria as detailed above.

In the case of boarding applicants, an interview will be held to seek to establish whether the applicant is suitable for a boarding place.

Overseas applicants must hold a full British or EU passport, subject to changes in national legislation, or have residency rights in the UK. All applications to the Sixth Form should be submitted to the school by 1st December in the year prior to admission.


Parents wishing to appeal against the refusal of a place should submit a Notice of Appeal form that can be found on the Essex County Council website by following this link - .

A copy of the Notice of Appeal form can also be downloaded, completed and returned by paper to the Clerk to the Independent Appeal Panel, P O Box 11, Chelmsford, Essex, CM1 1LX. The Clerk will then inform parents of the appeals procedure and dates for the appeal hearing.

Note: A looked after child is a child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in section 22(1) of the Children Act 1989).

A previously looked after child is a child who was previously looked after but, immediately after being looked after, ceased to be so because they became subject to an adoption, residence or special guardianship order.